Why convert a statement to QuickBooks?
- The numbers tie out. A balance-reconciliation check compares opening + transactions against the closing balance, verifies any per-line running balances, and flags anything that doesn't add up — so you catch a misread amount before it hits the books.
- Closed accounts & no bank feed. When the only record is a PDF — an old or closed account, or a bank with no direct feed — this gets the transactions into QuickBooks without re-keying.
- Catch-up & cleanup work. Bookkeepers reconciling months of history at once get import-ready files instead of hand-typing every line.
How it works
- Open the converter. No registration is required.
- Upload the statement. Drag and drop your PDF, or browse from your device.
- Convert to QuickBooks CSV. Choose QuickBooks CSV (or QBO) as the target format and click Convert.
- Review and import. Download the file, review any flagged rows, then import it into QuickBooks Online under Transactions → Link account → Upload from file.
What gets flagged
Before the file is handed back, a deterministic reconciliation check runs. It flags the statement for review when:
- A row's printed running balance doesn't equal the previous balance plus that row's amount.
- The opening balance plus the sum of every transaction doesn't equal the closing balance.
- The transaction dates run out of order — a later row dated before an earlier one.
- No transactions could be read from the statement at all.
Flagged rows are surfaced for you to review — never silently exported as reconciled. You import into QuickBooks knowing the totals already tie to the statement, or knowing exactly which rows to check first.
Good for
- Getting a closed-account or feed-less bank into QuickBooks Online.
- Catch-up bookkeeping across many months and accounts.
- Credit-card statements that never had a working feed.
FAQ
What format do I get for QuickBooks Online? A 3-column CSV (Date, Description, Amount) that QuickBooks Online accepts under Transactions. Long statements are automatically split so each file stays within QuickBooks' 350 KB / 1,000-line import limit. A .QBO (Web Connect) export is also available.
How do you check the numbers are right? Every conversion runs a balance-reconciliation check: opening balance plus the sum of transactions must equal the closing balance, and any per-line running balances must tie out. Rows that don't reconcile are flagged for review — never silently exported.
Is my financial data safe? Files are processed and automatically deleted after 1 hour. We never train any AI model on your files and never connect to your bank — you upload the statement yourself. All transfers are encrypted. This is a conversion utility, not financial, tax, or accounting advice.
Does it work on scanned statements? It works best on born-digital PDFs downloaded from your bank. Scanned or photographed statements may not extract cleanly yet; if no transactions can be read, the converter tells you rather than guessing.
What happens to rows that don't reconcile? They're flagged, not dropped. The transaction still appears in the output, but the statement is marked as needing review with the specific checks that failed, so you can verify against the original PDF before importing into QuickBooks. Nothing that fails the balance check is passed off as reconciled.
Does this work for QuickBooks Desktop as well as Online? QuickBooks Online imports the 3-column CSV directly. QuickBooks Desktop doesn't accept CSV natively — for Desktop, use the .QBO (Web Connect) export instead, which Desktop imports under File → Utilities → Import → Web Connect.
Related
- Bank statement → Xero CSV → for Xero instead
- PDF → QBO (Web Connect) → import as a .qbo file
- Bank statement → CSV → a plain spreadsheet
- CSV → Excel → open the data in Excel
- All supported formats →